Planning a first birthday party can feel like a lot, but breaking it down into small steps makes everything easier. When I planned my own child’s big day, I found that organizing things by timeline kept me calm and helped the celebration go smoothly.
This checklist covers everything from the first idea to the final balloon. Keep it handy so you can enjoy the planning process without feeling rushed.
3 Months Before
Start early to give yourself plenty of time to plan without stress.
Choose the party theme that fits your baby’s personality or favorite colors. Set the date and time that works best for family and close friends. Create your guest list to get an idea of how big or small the party will be. Book the party space if you’re not hosting it at home. Book entertainment if you plan to have a performer or fun activity. Hire a photographer if you want professional photos of the day. 2 Months Before
This is when details start to take shape and the excitement builds.
Order paper invitations that match your theme. Plan the menu, keeping both kids and adults in mind. Address the invitations so they’re ready to be mailed. 1 Month Before
Time to lock in all the big pieces of the celebration.
Mail out your invitations. Create a Facebook event page for easy communication. Place orders for any catered food. Order the cake, cupcakes, or cookies if you’re not baking them yourself. Arrange for rental chairs and tables if needed. Order decorations that fit your theme. Choose the games you’ll play during the party. Decide on and order party favors for guests. Make a plan for pets so the day stays calm, such as booking a doggy daycare. 2 Weeks Before
This is your time to finalize and double-check everything.
Print or prepare any game materials. Finish up any DIY decorations. Make a grocery list for items you’ll need closer to the day. Buy the birthday outfit for your little one. Confirm details with the entertainer, rental space, and photographer. 1 Week Before
Focus on organizing what you already have and confirming what’s pending.
Assemble favor bags and set them aside. Call guests who haven’t RSVP’d yet. Buy non-perishable food and drink items. Confirm cake and catering orders to avoid last-minute issues. 3 Days Before
This is when the final touches begin.
Buy all perishable items like fruit and dairy products. Charge camera batteries and clear space on the memory card. Create or finalize your playlist for the party. Day Before
You’ll start to see everything come together now.
Prepare any food that can be stored in the refrigerator overnight. Decorate the party area or set up as much as possible. Make the smash cake if you’re baking it yourself.
Day of Party
Enjoy the day but keep a few tasks in mind to make things run smoothly.
Pick up food and the birthday cake. Prepare the remaining food about five hours before the party. Set up the food table and gift table. Add any last-minute decorations. Drop pets off with a friend or at daycare if needed. Dress your birthday boy or girl about 45 minutes before guests arrive.
